Project Prioritization Tool & Notion Template [Sort, Filter and Rank With Ease]

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Project Prioritizer
Project Prioritization

Listing out your projects is only a first step. The real work gets done when you have a clear understanding of priorities, and which projects to move forward with first.  That's where a project prioritization tool comes in.


Notion's Project Prioritization Template includes properties that let you sort and rank your projects based on a few key factors, like Cost, Impact, and Urgency. This produces a Score and Priority Rating.


Here's how it works:


- Enter the name of your project in the "Project" field.

- In the "Cost" field, enter an estimate of how much it will cost to complete the project.

- In the "Impact" field, enter a number rating the potential impact of the project.

- In the "Urgency" field, enter a number rating how urgently the project needs to be completed.

- The "Score" field will automatically calculate a score based on the Cost, Impact, and Urgency ratings.


The template is easy to use and customize. You can add or remove columns as needed.

How the project prioritization scoring works

Cost: 1-10 rating of how expensive, in time and energy, this project is likely to be. A negative value—i.e., the higher the score on this, the lower your total project score;

Impact: 1-10 rating of how important (or ‘impactful’) this project is likely to be on your largest business goals;

Urgency: 1-10 rating of how pressing this project is—projects with deadlines coming up tend to have high urgency, even if the total impact is low.

Score: The score is a summary of these three inputs. The higher the score, the higher priority you should place on a given project.

Priority Rating: The priority rating formula only has two distinctions—’HP = High Priority’ and ‘LP = Low Priority’… of course, you can look to the specific scores to fine-tune these rankings.

Sort: The table is automatically sorted to show the highest priority projects at the top of your table.


You can copy this Notion-made Project Prioritization database and use it as your ‘base’ layer for project management. Link actions, assign people and attach dates to customize your own project management setup from there.

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