Notion for Art Galleries: Ultimate Guide (2024)

Art galleries are dynamic spaces where the management of collections, exhibitions, and artist relations are as refined as the art displayed within. Notion stands as an invaluable framework for gallery curators and staff, offering a one-stop workspace for organizing exhibits, managing gallery operations, and handling client relationships. Here's the ultimate guide to using Notion for art galleries.

Ways To Use Notion For Art Galleries

  • Exhibition Planning: Organize upcoming exhibitions, including themes, featured artists, and logistical details.
  • Artwork Cataloging: Keep a detailed database of artworks, including provenance, artist details, and exhibition history.
  • Client and Visitor Management: Maintain relationships with collectors, set up private viewings, and track visitor feedback and sales.

Best Notion Templates For Art Galleries

  • Notion CRM Template 2.0: Build a CRM suited to an art gallery's needs, tracking client purchases, artist relationships, and sales follow-ups. Enhance client relations with CRM Template 2.0.

Key Notion Features For Art Galleries

  • Custom Databases: Use Notion’s powerful databases to maintain artwork details, including images, descriptions, and current locations.
  • Collaborative Workspace: Share and co-edit organizational plans with gallery staff and collaborating artists for exhibitions and events.
  • Calendar Views: Utilize the calendar view to schedule and manage exhibition dates, art fairs, and gallery-related events.

Tips & Best Practices Using Notion For Art Galleries

Structure your workspace into sections based on gallery functions—such as exhibitions, collections, and client management. Regularly update the artwork database to reflect new acquisitions, loans, or sales. Use Notion’s gallery views for artist portfolios within the CRM to share easily with potential buyers or press.


  • Q: Can Notion serve as a public-facing portfolio for the gallery’s collection? A: While Notion can beautifully display artwork details, a dedicated web portfolio may be better suited for public viewing and engagement.
  • Q: How secure is the confidential information of artists and clients within Notion? A: Notion takes data security seriously, but always complement Notion’s security features with best practices for information privacy.
  • Q: Is Notion efficient for managing daily gallery operations? A: Yes, Notion can centralize operational tasks—such as opening and closing procedures, maintenance checklists, and visitor logs.



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