Unleash The Power Of Notion's Grouping Feature: A Beginner's Guide (2024)

Notion's grouping feature is a powerful tool that allows you to organize and classify your database entries into different groups or categories. This can be useful for sorting and filtering your data, as well as for creating dynamic views and reports.

In this article, we will explain what the grouping feature is, how to access and use it, and some advanced tips and tricks for getting the most out of this versatile feature in your business.

What Is The Grouping Feature In Notion?

The grouping feature in Notion allows you to create groups and sub-groups within your database views, based on any property or field. This allows you to organize your data into logical categories, making it easier to manage, analyze, and collaborate on.

For example, you could group your tasks by status (e.g. "To Do", "In Progress", "Done"), by priority (e.g. "High", "Medium", "Low"), or by project (e.g. "Project A", "Project B", "Project C"). You can also apply multiple groupings to the same database, allowing you to create complex and customizable views of your data, using 'Sub-groups' in the Kanban view.

How To Create Grouped Views In Notion

To access the grouping feature, open the database that you want to group, hit 'Edit View' then click on the "Group".

This will open a menu where you can select the property or field that you want to use for grouping.

Depending on the database view (Table, Kanban, Gallery, etc.), Notion will then automatically update your database view to include groups of items, based on the property selected.

Creating Groups

Groups are simply values within your database properties.

For example, if you have a database of tasks with a status property, you could group them by the "Status" property, which would create separate groups for each status (e.g. "To Do", "In Progress", "Done"). To add a 'new group', all you need to do is add another option for the Status property (e.g. 'Blocked').

You can also create groupings by any other property or field that you have added to your database, such as "Priority", "Assignee", or "Due Date".

Using Notion Groups and Sub-Groups For Your Business

One of the key benefits of the grouping feature in Notion is that it allows you to create hierarchical structures within your databases, with parent groups and sub-groups. This can be especially useful for businesses, as it allows you to organize and manage your data in a more structured and efficient way.

For example, you could use groups and sub-groups to organize your projects and tasks, by creating a parent group for each project, and then creating sub-groups for each phase or milestone. This would allow you to easily track the progress of each project, and see which tasks are completed, in progress, or overdue.

Another way to use groups and sub-groups in your business is to create a customer database, with parent groups for each customer, and sub-groups for their orders, invoices, and other relevant information. This would allow you to quickly access and manage all the data related to a specific customer, and to create customized reports and views.

Notion's grouping feature is a powerful and versatile tool that can help you organize, manage, and analyze your data in new and creative ways. Whether you are a business owner, a project manager, or just someone looking to boost your productivity, groupings can provide valuable insights and support for your work. By learning how to access and use this feature, you can unlock its full potential and take your Notion skills to the next level.


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