Notion Pricing: Plans, Features & Personal Pro

Notion is fast-becoming one of the most widely used productivity tools on the market. You've probably heard it mentioned by friends or co-workers—seemingly in any variety of context—potentially with a cult-like reverance and joy that seems strange for your average productivity software tool.

So... is it a docs replacement?

A spreadsheet?

An app-builder?

Before getting onto the question of Notion's pricing and plans (and how these compare to other products in this all-in-one tooling space), it's worth taking a minute to figure what problem exactly Notion is trying to solve—once we do that, it'll be easier to judge their pricing plans in context.

Key Takeaways: Notion Pricing & Plans

And if you don't have time to get through all the context, here's the tall and short of it:

  • Is Notion really free? Yes. For individual users, Notion is 100% free, with some minor restrictions such as file upload size and number of guests invited to a workspace. For teams, Notion also has a generous free plan up to 1,000 blocks—but for more active Team users, you'll want to check out their paid plans.
  • Paid Team Plans: Team plans start at $8/user/month.
  • Personal Pro: Notion also has a plan for individual power users that need features like unlimited file upload size, unlimited guest invites and 30 day version history;
  • Lastly, Notion offers an Enterprise solution for teams that want a more managed services support experience.

But now let's get back to how we should be thinking about Notion as a tool, and where its pricing tiers belong versus other tools.

Is Notion Worth Paying For?

Notion's goal is to serve as an all-in-one productivity tool. That can be for personal use (habit tracking, managing relationships, planning trips) or business use (project management, CRM, budgeting).

It does this by utilizing an incredibly simple and elegant 'block' system. Hence the 'lego' imagery that often goes with their marketing materials.

For individuals starting or running their own business--this unlocks a few things that other business suite tools can't quite access. It lets you design your own custom tools, where other 'business suites' (like GSuite, Microsoft, Zoho) really only let you edit and 'customize' pre-built tools.

For teams, however, this flexibility can begin to be a bit of a curse--unless every member is properly Notion initiated.

Why? Well, because if you want things to remain flexible and editable, that means everything is editable--by anyone with access. Yes, there are permissions and locks that can be placed on databases, but most of the value of Notion's databases go out the window in team environments if individual users can't add to or edit database items.

So, the takeaway?

  1. For individual business owners, consultants, freelancers and very small teams; Notion is a rather unique standout tool. The good news is, for most individual use cases you will not need to pay for Notion; the free plan is simply that generous;
  2. For teams, startups and larger operations; Notion can be worth paying for, so long as you take the time to on-board team members accordingly. I'm probably underselling it a little, because if you do take that route, Notion can be one of the most powerful and affordable Enterprise software tools out there.  

Is Notion Really Free?

So, to recap: Notion is indeed free for 99% of individual users. For teams, I'd only recommend paying if you are fully committed to making it work for you; and for adopting a tool that empowers non-coders to build custom tools.

What is Notion Personal Pro?

Notion Personal Pro is the suped up version of Notion's free personal plan, which gives you access to:

  • Unlimited file size uploads;
  • Unlimited guest invites; and
  • 30 Day version history.

Notion Team Plan Pricing

For teams, Notion charges on a per seat basis, at $8/user per month. As far as enterprise  software goes, this is really one of the best deals you'll find--and considering the rapid updates Notion is consistently making to improve the platform, it might just be a bet that pans out very well for a young and growing team.

If you are a team that's looking to leverage Notion for your operations, you can get started with Notion's team plans, here.

Can you cancel or downgrade your Notion subscription?

You can cancel or downgrade your subscription at any time. Follow the steps in the Scribe below for more details.


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