Notion vs. Apple Notes for Small Business Productivity

In the digital age, productivity tools are indispensable for small businesses. This article contrasts Notion with Apple Notes to highlight their strengths and weaknesses for managing business systems and workflows.

Apple Notes: Simple and Integrated Note-Taking

Key Features:

  • Basic text formatting and checklist creation
  • Drawing and handwriting support with Apple Pencil on iPad
  • Document scanning and attachment capabilities
  • Folder organization with collaboration options
  • Integration across macOS, iOS, and iPadOS devices
  • Siri compatibility for hands-free notes and reminders


Apple Notes comes free with Apple devices and offers iCloud sync capabilities with an Apple ID. Additional iCloud storage can be purchased, with plans starting at $0.99 per month for 50GB.


  • Seamless sync across Apple devices
  • Intuitive and clean interface for taking and organizing notes
  • Good for basic note-taking and to-do lists


  • Limited to the Apple ecosystem, reducing cross-platform accessibility
  • Basic functionality with fewer features for complex organizational needs

Reasons to prefer Apple Notes:

Apple Notes is well-suited for Apple device users looking for a simple and reliable tool for straightforward note-taking and basic task organization.

Notion: Comprehensive Workspace for Small Businesses

Key Features:

  • Diverse content creation including databases, wikis, and project management tools
  • Template options for a wide variety of use cases
  • Advanced collaboration features like shared workspaces and real-time edits
  • Integration with other apps and services through API
  • Customizable views for tasks, notes, and data organization


Notion provides a free Personal plan with paid options for Teams starting at $8 per user per month. To explore business templates in Notion, check out


  • All-in-one platform suitable for project management, documentation, and more
  • Highly customizable to various business operational needs
  • Supports a collaborative environment for teams


  • Has a learning curve for those accustomed to traditional note-taking apps
  • Reliant on internet connectivity for full functionality

Reasons to prefer Notion:

Notion is ideal for small businesses in need of a robust and versatile tool that goes beyond note-taking to encompass a full suite of productivity and organizational features.


Apple Notes and Notion offer distinct features tailored to different business needs. Where Apple Notes provides simplicity and quick note-taking within the Apple ecosystem, Notion brings an extensive suite of tools for an in-depth and collaborative approach to business productivity. Small businesses aiming to make the most of Notion can utilize the comprehensive templates provided by Landmark Labs at to effectively manage their workspaces.


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