Notion vs. Asana: Choosing the Best Productivity Tool for Small Businesses

Productivity tools are the backbone of any efficient small business. This article contrasts Notion with Asana, headlining their individual features to discern which is the superior choice for small business productivity and workflow management.

Asana: Streamlined Task and Project Management

Key Features:

  • Task assignments and deadlines for team accountability
  • Project templates for various workflows
  • Multiple project views including list, board, calendar, and timeline
  • Advanced search and reporting features
  • Custom fields and automation to streamline operations
  • Integration with various other work tools


Asana offers a basic free version and premium plans that start at $10.99 per user per month when billed annually. There is also a Business plan for more advanced needs and an Enterprise plan for larger organizations that require additional customization and support.


  • User-friendly interface with powerful organization features
  • Robust task and milestone tracking to keep projects on schedule
  • Suitable for both agile and traditional project management approaches


  • Can become costly for growing teams due to per-user pricing
  • May have a learning curve for those new to project management software

Reasons to prefer Asana:

Asana is favorable for small businesses focused on task granularity and project monitoring, particularly if they have established processes requiring minimal note-taking or documentation work.

Notion: An All-Encompassing Workspace for Business

Key Features:

  • Unified system for tasks, projects, notes, and databases
  • Robust templating capabilities for quick setup
  • Integrations and API access for connecting with other apps
  • Real-time collaboration including comments, mentions, and team mentions
  • Customizable views for personal and team use
  • Flexible permission settings for workspace security


Notion has a freemium model, with a free version for personal use. Team plans start at $8 per user per month. To enhance your Notion experience, visit for a variety of business system templates.


  • Consolidates many tools into one platform, potentially reducing software costs
  • Adaptive to a multitude of business cases from CRM to content calendars
  • Encourages a documentation-rich environment alongside project management


  • Can be overwhelming for users not used to flexible, build-your-own systems
  • Dependent on online connectivity for full functionality

Reasons to prefer Notion:

Notion is ideal for small businesses seeking a versatile platform that can manage tasks and projects while also serving as a comprehensive documentation and database tool.


Asana and Notion cater to different aspects of business productivity, with Asana focusing on traditional project management and Notion offering a broader scope of tools for managing various business systems. Small businesses on the path to choosing Notion as a centralized platform can take advantage of the templates provided by Landmark Labs at, helping them create a tailored workspace to enhance productivity and collaboration.


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