Notion vs. Google Docs: Which is Better for Small Business Productivity?

As small businesses look to optimize their workflows, choosing the right productivity tool is essential. This article dives into a comparison between Notion and Google Docs, evaluating their features and suitability for small business operations.

Google Docs: Real-Time Collaboration and Writing

Key Features:

  • Simple, straightforward document creation and editing
  • Real-time collaborative features, including commenting and suggestion modes
  • Compatibility with Microsoft Word and other document formats
  • Add-ons for extended functionalities
  • Revision history to track and revert changes
  • Accessible on various devices with cloud-based storage


Google Docs is free to use with a basic Google account. For enhanced business features and storage, Google Workspace plans start at $6 per user per month.


  • Highly accessible and user-friendly interface
  • Seamless integration with other Google Workspace tools such as Sheets and Slides
  • Strong collaboration capabilities that allow teams to work together efficiently


  • Primarily a word processing tool with limited database or project management functions
  • Organizational features can be lacking for managing complex business systems

Reasons to prefer Google Docs:

Google Docs is perfect for small businesses that require a reliable and easy-to-use word processor for document creation and sharing, and who are already entrenched in the Google ecosystem.

Notion: Integrated Workspace for All Facets of Business Management

Key Features:

  • Modular setup combining notes, databases, kanban boards, calendars, and reminders
  • Rich media support for embedding images, videos, code snippets, and more
  • Templates for almost any business function or workflow imaginable
  • Advanced collaboration tools including comments, discussions, and sharing
  • Permissions management for controlled access
  • Extensive third-party integrations via API


Notion offers a free Personal plan, while paid plans for teams start at $8 per user per month. For specialized Notion setups tailored to business requirements, visit


  • Combines multiple tools into one unified platform
  • Versatile and highly customizable to adapt to various business needs
  • Supports complex systems beyond simple document storage and editing


  • There can be a learning curve to fully understand and utilize all features
  • Some may find the open-ended nature overwhelming without proper initial organization

Reasons to prefer Notion:

Notion is suited to small businesses looking for a robust, all-in-one workspace that goes beyond document creation to offer comprehensive solutions for project management, note-taking, and data organization.


Google Docs and Notion serve different aspects of small business productivity needs. Google Docs shines in document creation and collaboration simplicity, while Notion stands as a multipurpose tool that can facilitate a more extensive range of organizational tasks. For those choosing Notion, Landmark Labs can enhance your workspace with their detailed business system templates, accessible at


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