Notion vs. Obsidian: Detailed Comparison For Small Businesses (2024)

Small businesses face the critical choice of which productivity and knowledge management tool will best suit their needs. This article pits Notion against Obsidian, helping decision-makers understand the unique offerings of each platform.

Obsidian: A Vault for Your Knowledge

Key Features:

  • Markdown-based note-taking for simplicity and portability
  • Graph view for visualizing connections between notes
  • Backlinking and block references to create a network of thoughts
  • Offline-first approach, with your data stored locally
  • Extensive plugin system for customization
  • Sync service and Publish service available for collaboration and sharing


Obsidian offers a free version for personal use. Optional services like Obsidian Sync and Obsidian Publish are available at additional costs. Commercial use requires a Catalyst license starting at $25, granting you early access to new features and the ability to support development.


  • Data sovereignty with all information stored on the user's device
  • Powerful linking capabilities for a web of knowledge
  • Customizable with various community plugins


  • Less intuitive for those not familiar with Markdown or non-linear note-taking
  • Primarily an individual tool with collaboration possible but not as a core feature

Reasons to prefer Obsidian:

Obsidian is the choice for businesses and individuals that prize data privacy and want to build a sophisticated and interlinked knowledge base on their local devices.

Notion: Comprehensive Workspace for Teams

Key Features:

  • Flexible workspace combining notes, databases, and kanban boards
  • Powerful template system for tailoring workflow solutions
  • Real-time collaboration for team projects and documentation
  • Integrations and API for connecting with external tools
  • Rich multimedia support for dynamic content


Notion offers a free Personal plan and various paid options, with Team plans starting at $8 per user per month. To find tailored Notion systems for small businesses, head to


  • Centralized workspace for a variety of business functions
  • Strong collaborative features for team alignment and productivity
  • Large selection of community-contributed templates to optimize business systems


  • Online-dependent, with limited offline functionality
  • Can be complex to set up and requires some time to adapt and organize optimally

Reasons to prefer Notion:

Notion excels for small businesses needing a centralized system that combines project management, documentation, and collaboration, enabling a scalable approach to growing business demands.


Between Notion and Obsidian, the decision is largely influenced by your business's approach to knowledge management and collaboration. Obsidian offers a powerful, locality-based repository for an interconnected knowledge base, suitable for individuals or teams who prioritize data control. Notion stands out as an all-in-one solution for businesses that value a versatile, collaborative workspace for managing various operations. Landmark Labs can help kickstart your Notion experience with ready-to-use business system templates at


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