Notion vs. Todoist: Which is Best for Small Business Productivity?

Small businesses are always on the lookout for productivity tools to streamline their operations and optimize their workflows. In this comparison, we put Notion and Todoist to the test, helping small business owners decide which tool could better fulfill their productivity needs.

Todoist: Task Management for Individuals and Teams

Key Features:

  • Simple to-do list interface for quick task capture
  • Project organization with sub-tasks and sub-projects
  • Recurring tasks and reminders for ongoing activities
  • Productivity trends and completion reports
  • Karma points system to encourage productivity
  • Collaborative features for team assignments and commenting
  • Integration with other apps like Google Calendar and Slack


Todoist operates a freemium model with a basic free version, while premium features are accessible at $4 per month on a billed yearly basis. A Business plan is available at $6 per user per month, offering additional team-related functionalities.


  • Intuitive and easy to use for individuals just starting with task management
  • Great for tracking personal and professional tasks alike
  • Progress tracking through visual report features


  • Focused mainly on task management; lacks comprehensive project management features
  • Can become pricey for larger teams due to per-user pricing

Reasons to prefer Todoist:

Todoist fits businesses and individuals looking for a straightforward, singular focus on the task management side of productivity, with an emphasis on personal achievement and straightforward project oversight.

Notion: Versatile Workspace for Comprehensive Business Management

Key Features:

  • Customizable modules for everything from notes to databases
  • Task and project management with advanced organizational features
  • Collaborative workspace for teams with real-time editing
  • Expansive template library to quickly deploy business processes
  • Embeddable blocks for multimedia, web content, and more
  • API for enhanced integration with external tools and services


The Personal version of Notion is free, and the Team version starts at $8 per user per month. Specialty templates designed for small businesses are available at


  • An all-in-one workspace offering extensive customization for a variety of business needs
  • Reduces the need for multiple disparate tools by consolidating operations in one platform
  • Encourages collaboration and knowledge sharing across the organization


  • Can feel overwhelming for those used to simpler task management applications
  • Potentially longer initial setup time to customize Notion to business specifics

Reasons to prefer Notion:

Notion is a comprehensive choice for small businesses needing an integrated suite for notes, documents, tasks, and project management systems, all within a collaborative framework that scales with your business.


In the matchup of Notion versus Todoist, the choice hinges on your business's unique needs. Todoist specializes in task management and is well-suited for straightforward, list-based organizational systems. Notion, however, offers more robust, all-encompassing business management features that allow for a high level of systemization and customization. For businesses aspiring to leverage Notion's full potential, Landmark Labs provides essential business system templates at, tailored to streamline and elevate your business's efficiency.


Gerrard + Bizway AI Assistant

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