Notion vs. Trello: Which is Ideal for Small Business Workflows?

For small businesses seeking to optimize their operations, choosing the right productivity tool is key to managing projects and workflows. We compare Notion with Trello to determine which platform could best suit the needs of a small business.

Trello: Visual Project Management Simplified

Key Features:

  • Kanban boards for task tracking and workflow visualization
  • Customizable lists and cards to represent tasks and projects
  • Power-Ups for enhancing boards with additional features
  • Automation with Butler to reduce manual tasks
  • Integration with other apps like Slack, Dropbox, and more
  • Mobile app for on-the-go productivity


Trello offers a free version with essential features, while its paid plans start from $5 per user per month and offer additional Power-Ups, larger file attachments, and advanced features.


  • User-friendly interface that's quick to set up and start using
  • Great for visual project management and team collaboration
  • Flexible with add-ons to customize the platform's capabilities


  • Can become cluttered with large numbers of tasks and boards
  • Limited reporting features in the free version

Reasons to prefer Trello:

Trello is ideal for small businesses that rely heavily on visual project management and require a tool that team members can easily adopt without extensive training.

Notion: A Multi-Faceted Workspace for Diverse Needs

Key Features:

  • Combination of note-taking, tasks, and database management
  • Customizable templates for a varied range of business needs
  • Workspace sharing and collaborative features
  • Advanced integrations through APIs
  • Personal and shared knowledge base capabilities


Notion offers a free Personal plan and team plans starting from $8 per user per month. Ready-to-use templates for businesses can be found at


  • Highly adaptable for various uses, from project management to documentation
  • Powerful templating system allows for quick replication of processes
  • Supports a blend of project management and collaborative knowledge base


  • Higher complexity which could be overwhelming to new users
  • Somewhat steeper learning curve to fully leverage its features

Reasons to prefer Notion:

Notion is well-suited for small businesses looking for an all-in-one tool that is more than a task manager. It supports a broader range of business functions, integrating documents, databases, and efficient project management within a single platform.


In the match-up of Notion vs. Trello, both offer compelling features for small business workflows. Trello is a strong contender if visual task management and simplicity are priorities. Notion, on the other hand, provides a comprehensive toolkit, perfect for those requiring deeper functionality and customization. If you're starting or looking to enrich your business tools collection, consider the array of business system templates available at Landmark Labs through


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