How To Assign Tasks To Team Members In Notion: 2 Simple Methods (2024)

Teams
January 1, 2024

Using Notion for team management is a great way to enhance productivity and streamline task allocation. In Notion, there are two primary ways you can assign tasks to team members: using the 'Person' property or employing a general 'tag' property. Here's how to use each of these methods effectively.

How To Assign Tasks In Notion with the 'Person' Property

The 'Person' property enables you to assign tasks directly to team members in your workspace. To do this, follow these steps:

  1. Access Your Task Database: Navigate to the database where your tasks are stored.
  2. Add a New Property: Click the '+' icon next to your database to add a new property.
  3. Choose 'Person' Property: In the dropdown menu, select 'Person' as the property type.
  4. Assign a Task: To assign a task to a team member, click on the cell under the 'Person' property column and select the name of the team member from the dropdown list.
  5. Notify Team Members: Once a task is assigned to a team member, they will receive a notification in Notion.

Please note: The team member must already be part of your Notion workspace, either as a member or a guest, for their name to appear in the dropdown list.

How To Assign Tasks In Notion with the 'Tag' Property

Another method for assigning tasks involves using a 'Select' property type, where you can input the names of your team members as tags. Here's how you can do it:

  1. Navigate to Your Task Database: As in the previous method, start by opening your task database.
  2. Add a New Property: Click the '+' icon to add a new property to your database.
  3. Select the 'Select' Property Type: In the dropdown menu, choose 'Select' as the property type.
  4. Add Team Member Names: Type the names of your team members in the options field for the property. Each team member's name will serve as a unique tag.
  5. Assign Tasks: To assign a task to a team member, click on the cell under the 'Select' property column and choose the appropriate team member's name from the dropdown list.

Please note: This method does not send automatic notifications to team members when tasks are assigned. You would need to manually inform each member about their assigned tasks.

Utilizing both methods to assign tasks in Notion can prove beneficial based on different team dynamics and preferences. Whether you prefer direct task assignments with notifications or a more general tag-based assignment process, Notion's flexible properties make managing your team's tasks efficient and easy.

Common Questions about Assigning Tasks in Notion

Can I assign tasks to multiple people at once in Notion?

You can assign a task to multiple people by selecting multiple team members in the assignment cell if you're using the 'Person' property method. However, the assignment will not technically be connected to a specific team member's account if you're using the 'tag' method.

Will team members be notified when tasks are assigned via tags?

Team members will not receive notifications for tasks assigned via the 'tag' method. If you want your team members to receive a direct notification in Notion when a task is assigned to them, it's best to use the 'Person' property method.

What if the team member is not available in the list while assigning a task?

The team member needs to be added to your Notion workspace as a member or guest for their name to appear in the list. If they aren't in the list, you may need to invite them to your workspace first.

Can I reassign a task to another team member?

Yes, you can reassign a task to another team member at any time by clicking on the assignment cell and selecting a different team member. For the 'tag' method, you simply change the tag to the appropriate team member's name.

Can I use both methods simultaneously?

Yes, you can certainly utilize both methods if that better suits your team's workflow. However, it's important to keep in mind that notifications will only be sent for assignments made using the 'Person' property.

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