How To Bulk Edit Notion Rows In Databases (2024 Quick Guide)

Databases
January 1, 2024

If you're a fan of Notion, you'll be happy to know that they recently announced a new feature: the ability to bulk edit rows in databases! This feature has been highly requested by Notion users, and it's finally here.

With the ability to bulk edit, you can make changes to multiple rows in a database all at once. And in this tutorial, we'll take you step by step through the process of bulk editing rows in Notion databases.

How To Bulk Edit Rows In Notion Databases

  1. Navigate to the table view of a database you want to edit
  2. Hover over the left-most side of the row, next to an item's name
  3. Select the checkbox for items you want to edit
  4. Select the properties you'd like to edit and the value for each property from the mini pop-up menu
  5. That's it!

Step 1: Navigate to the Table View of a Database

To start bulk editing in Notion, you'll need to navigate to a table view of the database you want to edit.

Step 2: Hover Over the Left-most Side of the Row

Next, hover over the left-most side of the row, next to the item's name. A checkbox will appear.

Step 3: Select the Checkbox for Items You Want to Edit

Click the checkbox for the items you want to edit. You can select one item or multiple items at once.

Step 4: Select the Properties You'd Like to Edit

Once you've selected the items you want to edit, click on the properties you'd like to change. A mini pop-up menu will appear at the top of the database view, allowing you to select the value for each property you want to change.

Step 5: That's it!

And that's it! Once you've selected the values you'd like to update, Notion will apply the changes to all of the selected items. It's a quick and easy way to keep your databases organized and up-to-date.

Examples

Here are a few examples of when you might use bulk editing in Notion:

  • Updating the status of multiple tasks in a task management database
  • Assigning a category to multiple items in a research database
  • Updating the due date for multiple items in a project management database

How do I edit multiple rows in Notion?

To edit multiple rows in Notion, follow the steps above to select the items you want to edit, then choose the properties and values you want to change from the mini pop-up menu. Notion will apply the changes to all selected items, making it easy to bulk edit multiple rows in a database.

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