Share Notion Pages With Guests By Invite: Quick Tutorial (2023)

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Share Notion Pages With Guests By Invite: Quick Tutorial (2023)
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Permissions & Sharing

Sharing pages in Notion is a great way to collaborate with others and work together on projects. With the invite feature, you can share pages with people who are not part of your Notion workspace, giving them access to view, edit, and comment on the page.

In this tutorial, we'll show you how to share Notion pages with guests by invite and explore some of the ways you can use this feature to collaborate with others.

How To Share Notion Pages With Guests By Invite

  1. Navigate to the page you'd like to share.
  2. Ensure all linked databases and pages downstream of the page you're sharing are also available.
  3. Click the 'Share' button in the top right corner of the page.
  4. Type the email address of the person you'd like to invite as a guest, then click 'Invite'.
  5. Your guest will receive an invitation and you'll see them and their permissions level in the Share menu.
  6. Choose the permissions level for the guest: Full access: can edit and share page with others, Can edit, but not share, Can comment, but not edit, Can view, but not edit or share or comment.
  7. If the project ends or the guest no longer needs access to the page, remove them from the share by clicking their name and selecting 'Remove'.

Step 1: Navigate to the page you'd like to share

To share a page with a guest in Notion, first you'll need to navigate to the page you'd like to share.

Step 2: Ensure all linked databases and pages downstream of the page you're sharing are also available

It's important to note that when you share a page in Notion, all pages downstream of the page you're sharing will also be shared. This means that any pages which 'live' on the page you're sharing (as seen in the breadcrumb menu) will also be shared.

Before you share the page with a guest, it's a good idea to check that all linked databases and downstream pages are also available to the guest. If there are any databases or pages that are not available to the guest, they will not be able to see them on the page you're sharing.

Step 3: Click the 'Share' button in the top right corner of the page

To share the page with a guest, click the 'Share' button in the top right corner of the page. This will open the share menu, where you can invite people to view, edit, and comment on the page.

Step 4: Type the email address of the person you'd like to invite as a guest, then click 'Invite'

In the share menu, type the email address of the person you'd like to invite as a guest. Then, click 'Invite' to send the invitation.

Step 5: Your Guest will receive an invitation, and you'll see them and their permissions level in the Share menu

The guest will receive an email with a link to the page, and when they click the link, they will be taken to a read-only version of the page. To access edit and commenting permissions, they'll be asked to sign up for Notion or log in to their account.

In the share menu, you'll see the guest's name and their permissions level. By default, guests have 'Can edit' permissions, which allows them to edit, but not share the page with others.

Step 6: Choose your Guest's permission access level

If you want to change the permissions level for the guest, you can do so by clicking on their name in the share menu and selecting a different option from the dropdown menu. The available options are:

  • Full access: can edit and share page with others
  • Can edit, but not share
  • Can comment, but not edit
  • Can view, but not edit or share or comment

Step 7: Hit 'Remove' from the permissions menu of your Guest when needed

If the project ends or the guest no longer needs access to the page, you can remove them from the share by clicking on their name in the share menu and selecting 'Remove'. This will remove their access to the page and all downstream pages.

Idea For When To Share Notion Pages With Guests

  1. Collaborating with people outside your organization: If you're working with people who are not part of your Notion workspace, you can invite them as guests to collaborate on specific pages. This is especially useful if you're working on a project with people from different companies or organizations.
  2. Sharing information with clients or customers: If you need to share information with clients or customers, you can invite them as guests to specific pages in your Notion workspace. This can help you keep all your information organized in one place and make it easy for your clients or customers to access the information they need.
  3. Collaborating with freelancers or contractors: If you're working with freelancers or contractors on a project, you can invite them as guests to specific pages in your Notion workspace. This will allow them to access the information they need and collaborate with you on the project.
  4. Sharing information with a group of people for a specific event or meeting: If you have a group of people attending a specific event or meeting, you can invite them as guests to a page or pages in your Notion workspace related to that event or meeting. This will make it easy for them to access the information they need and collaborate with you on the event or meeting.

Do guests need a Notion account?

When you invite a guest that doesn't already have a Notion account, here's what'll happen:

  1. They'll receive an invite to your Shared page via email;
  2. There will be a link to that page, which they can instantly view and 'read-only';
  3. If they want to access any Edit and Comment permissions, they'll need to create a free Notion account.

So the short answer is, no, not for read-only viewing--but they will need to create an account to comment and edit.

And that's it! Start inviting guests to your Client Portals and Team projects, and check out the Notion templates below to help get you started.

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