Notion Share To Web Options (2023): Quick Tutorial

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Notion Share To Web Options (2023): Quick Tutorial
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Sharing

One of the most convenient features of Notion is the ability to share your pages and workspaces to the web. This allows you to share your work with others, collaborate on projects, or even publish your pages to the web publicly for anyone to browse, copy or edit.

In this tutorial, we will go over how to share a page or workspace to the web in Notion, as well as the different share to web options available.

How To Share to Web in Notion

  1. Navigate to your desired Notion page.
  2. Hit 'Share' in the top right corner to see your options.
  3. Select the 'Share to web' toggle.
  4. Set your link preferences (discussed in detail below).
  5. Hit 'Copy web link' to copy and share your Notion page URL with others.
  6. Note: If you have any linked database views on your shared page, you'll need to share these separately (otherwise they won't appear for your viewers!).

Step 1: Navigate to your desired Notion page

In order to share a page or workspace in Notion, you will first need to navigate to the page or workspace that you want to share. This can be done by clicking on the page or workspace in your sidebar or by searching for it using the Notion shortcut 'Ctrl/Cmd + P'.

Step 2: Hit 'Share' in the top right corner

Once you have navigated to the page or workspace that you want to share, you will need to click on the 'Share' button located in the top right corner of the page. This will bring up a menu of options for sharing the page or workspace.

Step 3: Select the 'Share to web' toggle

From the sharing options menu, you will need to select the 'Share to web' toggle. This will allow you to share the page or workspace to the web.

Step 4: Set your link preferences

Once you have selected the 'Share to web' toggle, you will be prompted to set your link preferences. This includes options such as link expiry, allow editing, allow comments, allow duplicate as template, and search engine indexing. We will discuss these options in more detail in the next section of this article.

Step 5: Hit 'Copy web link' to copy and share your Notion page URL

After you have set your link preferences, you can hit the 'Copy web link' button to copy the URL of your shared page or workspace. You can then share this link with others by pasting it into an email, message, or social media post.

Step 6: Share linked database views separately

Note: If you have any linked database views on your shared page, you'll need to share these separately (otherwise they won't appear for your viewers!). To do this, navigate to the linked database view and repeat steps 2-5.

Notion Share To Web Options

There are several options available when sharing a page or workspace to the web in Notion. These options include:

Link expiry:

You can set your shared link to expire after an hour, day or on a custom date. This is useful if you only want to share the link for a limited amount of time.

Allow editing:

You can choose to allow others to edit your page or workspace when you share it to the web. This is great for collaboration, but you should be careful when sharing sensitive information.

Allow comments:

You can choose to allow others to leave comments on your page or workspace when you share it to the web. This is great for feedback and discussion, but again, be mindful of sharing sensitive information.

Allow duplicate as template:

This option is recommended for Notion template-makers. It allows others to duplicate the template you shared and use it for their own purposes.

Search engine indexing:

You can choose to allow search engines to index your page or workspace when you share it to the web. This is only recommended if you don't have any sensitive information and want the page to be public.

Notion Share To Web Not Working (Troubleshoot)

If you are having trouble sharing your page or workspace to the web in Notion, there are a few things you can try:

  • Make sure all the database views that appear on the page you're trying to share are also shared at their root database! You can check this by clicking on the database's title to navigate to the root database, then select 'Share' on that database page and check if it is shared to web.
  • Make sure you have the correct permissions selected. For example, if people are having trouble duplicating your page, and you intended for them to duplicate, make sure the 'Allow duplicate as template' is selected.
  • Make sure you grab the 'Copy web link' link, and not the Notion 'Copy link' URL. This one can be a bit tricky, but the 'Copy Web Link' will copy across the publicly hosted version of your Notion page on your web Notion workspace (e.g. 'your.notionsite/pageid'), and not the internal Notion URL that's used for linking pages in your account.

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